Retake Marksheet, B.Sc Certificate, and Medium of Instruction (MOI) Certificate Application Process Prepared for TECN Alumni and Graduating Students

Many students—especially those with retakes—have faced complications during the application process for the Retake Marksheet, B.Sc Certificate (Provisional/Main), and MOI Certificate. A lack of accessible, structured information, along with communication issues and procedural rigidity, has made the process more difficult than it needs to be. Often, students have been forced to visit the campus and BUTEX multiple times unnecessarily due to insufficient guidance.

This document outlines how students, particularly those with retakes, can complete all formalities in just one visit to their own campus and one to BUTEX. Our intent is to help streamline your journey and minimize complications.

General Documents You Should Carry

1. 4–5 photocopies of your SSC Certificate

2. 2–3 photocopies of your Student ID Card

3. At least 4 passport-sized photographs

4. If you have retakes, carry 2 copies of each of the following for every subject:

   • Original result front page

   • Subject result page showing your name/roll (highlight your row)

   • Retake cleared result front page

   • Subject result page of the cleared retake (highlighted)

5. 2 copies of the Retake Application Form

6. 2 copies of the MOI Application Form

7. Main/Provisional Certificate Application Form (You can print and fill it at home on legal-size paper) and 1 photocopy

8. After receiving the grade sheets and testimonial, make 2 photocopies of each grade sheet (3 from Level 4, Term 2) and 3 photocopies of the testimonial

Why duplicates? One set remains with your campus; the other must be submitted to BUTEX.

Documents Required for Retake Marksheet Application (Processed at BUTEX)

1. Forwarding Letter from your campus (provided by the Register Office)

2. Application Form from your campus (template available at local photocopy shops like Yasin Computer)

3. Front page and subject page of the result where the retake occurred (highlight your result row)

4. Front page and subject page of the cleared retake result (highlight your result row)

5. Photocopy of your SSC Certificate

Important: All documents must be attested. The BUTEX office requires both front and subject pages, even if your campus says otherwise. Submit all documents to the Affiliated Colleges Section, located upstairs beside the staircase of the old BUTEX building.

Documents Required for MOI Certificate (Provided by BUTEX)

1. MOI application form (Template may be available at Al Aqsa Computer, check comment section in alumni groups)

2. Attested copy of Level-4, Term-2 Grade Sheet

3. Attested copy of SSC Certificate

4. A form will be issued from Room 105 at BUTEX; fill it correctly

5. Pay BDT 200 at Room 106 and collect the payment slip

6. Submit all documents to Room 105, First Counter

Documents Required for B.Sc Certificate (Provisional/Main)

1. Application form from your own campus

2. Attested copies of all grade sheets

3. Attested copy of SSC Certificate

4. Main Student ID Card and one attested photocopy

5. Attested copy of Testimonial from your campus

6. A specific convocation form will be provided by BUTEX, which must be filled

7. Payment slip from Room 106 (Amount will vary and be listed on your application form)

8. Submit everything to the Affiliated Colleges Office (2nd floor, west side)

Retake Marksheet Delivery Timeline: Officially 3 working days (may vary).
Once received, attach an attested copy and proceed to apply for the Provisional/Main Certificate.

Time-Saving Strategy for Retake Students

While BUTEX sets formal timelines, unofficial delays are common. However, there’s a practical method to streamline your submissions:

A helpful office assistant at BUTEX named Sohel Rana sits at the affiliated colleges office. Politely inform him you wish to complete all submissions in one day. Ensure your documents are well-organized and complete. He may assist with minor photocopying and other tasks.

Instructions for Students Without Retakes

Your process is simpler:

1. Visit your campus and state you’re from Batch X and here to collect your Marksheet and Certificate.

2. Provide your name and roll when asked.

3. You’ll receive:

   • Marksheet

   • Testimonial

   • Copies of SSC/HSC transcripts

   • Any pending scholarship amounts

Then:

• Make 2 photocopies of the Marksheet and Testimonial

• Carry 3–4 SSC Certificate photocopies, 2–3 passport photos, 2 photocopies of your ID card

• Collect the certificate application form from Daud (campus official), fill and attach all necessary documents (Daud will verify and attest)

• Proceed to BUTEX with all papers + original ID card + payment slip

• You may pay online (search “BUTEX Sonali Bank online payment”) or directly at Room 106

Provisional Certificate fee is approx. BDT 215–220; Main Certificate can cost over BDT 3000. Make sure to verify before paying.

Finally, submit everything to the Affiliated Colleges Section at BUTEX. You may apply for either the Provisional or Main Certificate, based on your preference.

Important Reminders

• Every form from your campus includes a checklist of required documents. Read it carefully.

• Try to get documents attested at your own campus, but if needed, any BUTEX teacher can attest them as well.

• The student portion of the payment slip must be kept safely—you’ll need it to collect your certificate later.

• Due to the convocation, Main Certificate issuance might be delayed. However, Provisional Certificates are readily available.

Acknowledgment:
This information was originally compiled by Muhammad Arif (Batch 11). Special thanks and appreciation to him. Some additions were made by others for clarity and current relevance.